Salesforce Flow Design and Validation

Apply these checks to every Flow you design, build, or review.

Step 1 — Confirm Flow Is the Right Tool

Before designing a Flow, verify that a lighter-weight declarative option cannot solve the problem:

If you are building a Flow that could be replaced by a formula field or validation rule, ask the user to confirm the requirement is genuinely more complex.

Step 2 — Select the Correct Flow Type

Decision rule: choose before-save when you only need to change the triggering record's own fields. Move to after-save the moment you need to touch related records, send emails, or make callouts.

Step 3 — Bulk Safety Checklist

These patterns are governor limit failures at scale. Check for all of them before the Flow is activated.

DML in Loops — Automatic Fail

Loop element
  └── Create Records / Update Records / Delete Records  ← ❌ DML inside loop

Fix: collect records inside the loop into a collection variable, then run the DML element outside the loop.

Get Records in Loops — Automatic Fail

Loop element
  └── Get Records  ← ❌ SOQL inside loop

Fix: perform the Get Records query before the loop, then loop over the collection variable.

Correct Bulk Pattern

Get Records — collect all records in one query
└── Loop over the collection variable
    └── Decision / Assignment (no DML, no Get Records)
└── After the loop: Create/Update/Delete Records — one DML operation

Transform vs Loop

When the goal is reshaping a collection (e.g. mapping field values from one object to another), use the Transform element instead of a Loop + Assignment pattern. Transform is bulk-safe by design and produces cleaner Flow graphs.

Step 4 — Fault Path Requirements

Every element that can fail at runtime must have a fault connector. Flows without fault paths surface raw system errors to users.

Elements That Require Fault Connectors

• Create Records
• Update Records
• Delete Records
• Get Records (when accessing a required record that might not exist)
• Send Email
• HTTP Callout / External Service action
• Apex action (invocable)
• Subflow (if the subflow can throw a fault)

Fault Handler Pattern

Fault connector → Log Error (Create Records on a logging object or fire a Platform Event)
               → Screen element with user-friendly message (Screen Flows)
               → Stop / End element (Record-Triggered Flows)

Never connect a fault path back to the same element that faulted — this creates an infinite loop.

Step 5 — Automation Density Check

Before deploying, verify there are no overlapping automations on the same object and trigger event:

• Other active Record-Triggered Flows on the same Object + When to Run combination
• Legacy Process Builder rules still active on the same object
• Workflow Rules that fire on the same field changes
• Apex triggers that also run on the same before insert / after update context

Overlapping automations can cause unexpected ordering, recursion, and governor limit failures. Document the automation inventory for the object before activating.

Step 6 — Screen Flow UX Guidelines

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